| Description: |
Title: Document Controller
Type: Contract
Rate: £25-£35 per hour UMBRELLA
Location: Warrington
Clearance: BPSS
Contract Length: 6 months +
Key Responsibilities:
Top 5 Major Tasks and Activities:
? Registering and capturing of documents in the EDMS - including Cavendish, Client or any
relevant sub-contractors documentation
? Review of document formats, coding and adherence to checking & approval processes
for signatures
? Circulation of documents for review, information, acceptance etc.
? Provision of daily/weekly and monthly status reports
? Archiving , closeout and handover at project completion
Additional Key Accountabilities:
? Allocation of Cavendish and Client document numbering systems
? Administration of the EDMS, performing Super user permission e.g. creating vaults,
managing users and their permissions, adding and changes to the workflows, data cards
and reports.
? Manage the Document Control Group shared Inbox
? Control of electronic document and drawing files
? Circulation of documents for review, information, acceptance etc
? Document revision process and retention
? Document filing and retention - both hard copy and electronic originals
? Issue of controlled documentation as required on the project
? Ensure all deliverables required for handover to the Client are stored during the project
or interim delivery at agreed stages
? Liaison with Client Document control team and DMS
? Training and development of all stakeholders involved in the document processes.
? Maintenance of governance measures
? Attending and contributing the business Document Management Specialist Interest
Group
Key Outputs / Deliverables: Business Unit
? Document Control System
Cavendish Nuclear ROLE PROFILE
Page 2 of 4
? Document Distribution Matrix
? Master Document/Deliverables register
? Supplier Document Distribution Matrix
? Supplier Document/Deliverables register
? Daily/Weekly/Monthly Status updates
? Lessons learned Updates
HSSE Responsibilities and Accountabilities
? Can explain their responsibilities for their own and others health and safety welfare
? Can explain their safe systems of work and their empowerment to stop work and
immediately report to their line manager if they feel that something is unsafe or
something is not right
? Can explain how to report an HSE unsafe act and not walk by.
? Can explain and adhere to all environmental processes and procedures as detailed by
the Company
Quality Responsibilities and Accountabilities
? Can locate the instructions for their role within the Quality Management System
? Can define the quality requirements associated with their tasks and role
? Can state how their role relates to the Company Strategy
? Can state who is next in their process (who uses what they create)
? Demonstrates how they have carried out their job correctly (in accordance with Quality
requirements)
Continuous Improvement Responsibilities and Accountabilities
? Responsible for working with the business unit functional departments to identify and
deliver improvements in quality, schedule and cost within the project
? Identification of Lessons learned back into the business
Financial Awareness & Management
? Can describe why their financial awareness is important to the Company and to support
them operating within their role
? Can explain the processes and practices that apply to their financial aspects of their job
and use them as appropriate and required
Commercial Responsibilities and Accountabilities
? Can state how their role contributes to the commercial viability of the site or project
? Demonstrates awareness by following appropriate procedures and governance
? Considers the risk or other options if appropriate and discusses with their line manager
? Seeks involvement of line manager or other internal Stake holders for any business
improvement ideas that will improve commercial viability of all activities  |
