Project Administrator

About the role

We are recruiting a Project Administrator to join a global engineering organisation supporting complex, regulated projects within a high-performance project delivery environment.

This role plays a key part in ensuring the smooth running of project operations by maintaining accurate documentation, supporting governance processes, and coordinating communication across project teams and stakeholders.

You will be working closely with Project Managers and wider delivery teams to ensure all project controls, reporting, and administrative processes are delivered accurately, consistently, and in line with organisational and client standards.

This is an excellent opportunity for someone looking to develop their career within project delivery, PMO, and structured engineering environments, including exposure to regulated industry standards.

Key responsibilities

Provide day-to-day administrative support to Project Managers and project teams
Maintain and update project documentation, including:
RAID logs
Action trackers
Risk and issue registers
Meeting minutes and decision logs
Schedule and coordinate project meetings, workshops, and reviews
Prepare agendas, packs, and supporting materials for governance meetings
Support the preparation of reports, dashboards, and presentations
Track actions and ensure timely follow-up across stakeholders
Liaise with internal departments, suppliers, and contractors where required
Support onboarding of new team members and access to systems/documentation
Assist in maintaining structured and compliant project filing systems
Contribute to continuous improvement of PMO and project support processes

About you

We are looking for a highly organised, detail-focused individual with experience in project support, project coordination, or PMO administration.

You will have:

Experience in a project support / project coordination / PMO / administrative role
Strong experience maintaining RAID logs, trackers, and project documentation
Excellent organisational and time management skills
Strong written and verbal communication skills
Confidence supporting meetings, stakeholders, and project reporting cycles
High attention to detail and accuracy in documentation
Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

Desirable experience

Experience in engineering, infrastructure, utilities, defence, nuclear, or other regulated environments
Exposure to ISO standards (ISO 9001 / 14001 / 45001 / 19443)
Experience working in structured governance environments or PMO functions
Familiarity with SharePoint, Jira, Confluence, Power BI, or Oracle systems
Awareness of project management methodologies (PRINCE2 / APM / PMI)